Self Improvement

Mandy Kloppers

Time Saving Tips

kitchen timer photo


Time Saving Tips

1) The Pomodoro Technique

Have you ever heard of the Pomdoro technique or organising your tasks into 25 minute projects?

The technique uses a timer to break down work into intervals traditionally 25 minutes in length, separated by short breaks. These intervals are known as “pomodori”, the plural of the Italian word pomodoro for “tomato“.The method is based on the idea that frequent breaks can improve mental agility.

 The Underlying Principles

There are five basic steps to implementing the technique:

  1. Decide on the task to be done
  2. Set the pomodoro timer to 25 minutes
  3. Work on the task until the timer rings; record the time and task
  4. Take a short break (3–5 minutes)
  5. After four pomodori, take a longer break (15–30 minutes)

An essential aim of the technique is to reduce the impact of internal and external interruptions on focus and flow.

A pomodoro is indivisible. When interrupted during a pomodoro either the other activity must be recorded and postponed (inform – negotiate – schedule – call back) or the pomodoro must be abandoned.

2) Fetch – Time Saving App

Similar to a personal buying assistant,”Fetch makes shopping much faster. Tell the app what you want to buy by uploading a picture, writing a message, or speaking to it, and then real people research the best prices and applicable coupon codes. Plus, they place the order for you using the billing and shopping info from your account. Clever, right?

Price: Free at iTunes

 3) Doodle – Socialising made simple

Planning a get-together with friends or meetings with co-workers can be such a pain. How many emails do you send back and forth trying to figure out a day and time that works for everyone? With Doodle, you choose a few date options, send out a poll to the group, and quickly see what works with everyone’s schedules. Your work and social life just got upgraded.

Price: $3 at iTunes and Google Play

4) Evernote – Amazing!!!

If you only use one app to kick up your productivity levels, make it Evernote. The app is a streamlined place to take notes, store articles, record memos, snap pictures, organize receipts, and so much more. The best part is it makes it supereasy to search this data, so you can find all your essentials in a jiffy. Oh, and it runs off cloud storage, which means you can access all this precious info from nearly any device.

Price: Free at iTunesGoogle Play and Windows Phone Store

5) FastCustomer

Ugh to waiting on a customer service call. If you’ve ever spent part of your day listening to an automated voice or pressing “0” to talk to someone, then you’ll appreciate this app. Just enter which company and which department you’d like to talk to, and your phone will ring once a real, live agent is able to talk to you over the line. It’s so simple, it’s genius.

Price: Free at iTunes and Google Play

6) IFTTT (app)

If This Then That – helps you to set up rules to streamline your “to do” list. Eg If you post a photo on Facebook, then save it to Dropbox. Use this strategy with various applications for maximum efficiency.

7) Lastpass (password app)

Lastpass remembers your passwords so that you can focus on more important things in life.


8) Craiglist/People Per Hour/Odesk/Elance

Outsourcing is another clever way to cut out all the menial and monotonous tasks that take up time when you could be spending time being creative and growing your business. Outsourcing to places like the Philippines or India (Craiglist) can work out well as the hourly rates are very reasonable. Of course, a little research is required and some trial-and-error but you once you have your outsourcing up and running you will have freed up loads of time to focus on the stuff you enjoy doing.

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Mandy X

Photo by AndyRobertsPhotos




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